Click the “Data” tab in the Ribbon and then click the “Flash Fill” button in the “Data Tools” button group.Type a second entry to establish the pattern for Excel to use.Finally, click in the next cell below the entered value and then do one of the following:.Then enter a data value (formatted as necessary) to extract from the adjacent cell.Click in a blank cell within the column adjacent to the column that contains the data you want to retrieve.For example, if you had an adjacent cell with the value “Jon Doe” and then entered “doe” into the next column for the flash fill entry, all of the other flash-filled values would also use all lowercase last name entries. Sample Scenario: You can even use Flash Fill to change the text case.Changing lower case to upper case characters (or vice versa).For example, if you had an adjacent cell with the value “9135551111” and then entered “(913) 555-1111” into the next column for the flash fill entry, all of the other flash-filled values would also use hyphens and parentheses in the formatting. Sample Scenario: Use Flash Fill to format previously unformatted phone numbers of social security numbers.Adding hyphens and parentheses to unformatted phone numbers or social security numbers.This can greatly reduce your dependence on text-parsing functions such as LEFT, RIGHT, MID, FIND, LEN, UPPER, LOWER, etc. Sample Scenario: If you have a column that contains the first and last names of employees, you could enter just the last name of an employee into the adjacent column and then use Flash Fill to fill-in the corresponding values of all of the last names of the employees within the column.Splitting a single name column into separate first name and last name columns (or vice versa).You use the Flash Fill feature to automatically fill-in values in one column from information referenced from another, adjacent column (extract, combine/concatenate, insert characters, reverse data, change case, format, etc.). In this case, Flash Fill can do the work for you. Say you have information in Excel not formatted the way you need it to be and going through the entire list manually to correct it seems daunting. However, did you know there is a similar feature that is equally useful called Flash Fill? Show Unlocked, Locked Cells by different colors Highlight Cells That Have Formula/Name.You are probably familiar with Excel’s very powerful Autofill feature (if not, learn more about Autofill here and then read on). Pivot Table Grouping by week number, day of week and more.Combine Workbooks and WorkSheets Merge Tables based on key columns Split Data into Multiple Sheets Batch Convert xls, xlsx and PDF.
Super Filter (save and apply filter schemes to other sheets) Advanced Sort by month/week/day, frequency and more Special Filter by bold, italic.Extract Text, Add Text, Remove by Position, Remove Space Create and Print Paging Subtotals Convert Between Cells Content and Comments.
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Favorite and Quickly Insert Formulas, Ranges, Charts and Pictures Encrypt Cells with password Create Mailing List and send emails.Exact Copy Multiple Cells without changing formula reference Auto Create References to Multiple Sheets Insert Bullets, Check Boxes and more.Select Duplicate or Unique Rows Select Blank Rows (all cells are empty) Super Find and Fuzzy Find in Many Workbooks Random Select.Merge Cells/Rows/Columns and Keeping Data Split Cells Content Combine Duplicate Rows and Sum/Average.
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Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. You can combine rows based on a key column, also can calcualte rows based on column. In Excel, there is no built-in function can quickly solve it, while Kutools for Excel's Advanced Combine Rows utility can do you a favor. Here is a table which contains two columns, one is the student names, another is the grade letter.What the job is to combine the names based on the same grade letter. Now the VLOOKUP has been auto filled in the output range.Ĭombine rows based on another column value in Excel After adding the data range, click OK, a dialog pops out to ask you if save the scenario, click Yes to give the scenario a name, click No to close. In the LOOKUP Across Multiple Sheets dialog, please do as these:ġ) Select the lookup range and output range.Ģ) In the Data range section, click the Add button to add the data range you use to the list, you can specify the key column and return column while adding.ģ. Click Kutools > Super LOOKUP > LOOKUP Across Multiple Sheets.Ģ. After free installing Kutools for Excel, please do as below:ġ.
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